Operations & Admin Executive

August 7, 2023| Absolute Golf Services

 

Absolute Golf Services Co., Ltd is a leading provider of management and consultancy services to Golf and leisure facilities in Asia. We are currently seeking a highly motivated, experienced, Administration & HR Manager.

 

Job Overview:

Providing proactive operational and administrative support to AGS and related businesses administration. The primary responsibility of the role is to deliver the effective management of all related operational and administrative tasks as assigned to ensure operational excellence and timely delivery of all required reports, audits and related administrative tasks. Within AGS, this will cover administrative tasks such as invoicing, banking and general administrative coordination. This role has great growth potential for a dedicated and driven individual.

 

Duties and Responsibilities:

 

Operational Responsibilities:

• Produce and maintain AGS and related businesses operational SOP’s

• Ensure all operating audits are deliver on time. 

• Managing reports live processes and managing communications to clients accounts

• Overseeing and support recruitment process of auditors

• Manage and maintain an adequate auditors database based on business demands

• Manage all auditor accounts

• Manage and keep all operational reports up to date

• Support of translation of all documents and required platforms from English to Thai and Thai to English, other languages will be outsourced as needed.

• Produce and maintain accurate analysis reports, based on audit reports on all facilities, with view to facilities improving percentage scores in all operationally audited areas

• Work with AGS Operations Director to achieve and exceed financial targets

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Administration Responsibilities:

• Ensure accuracy of recruitment process and report and other relevant HR reports such as social security, provident fund and others

• HRM – Payroll transaction, annul holidays, leave record and time attendance

• Responsible for and assists with employee welfare and benefits such as Group health insurance, medical insurance & schemes and Annual health check-up.

• Handling general administration; Visa, Work permit, 90 days report, Company Party & Recreation Activities

• Support company operation by maintaining office systems and supplies, when required

• Maintain the filing system for all documents and correspondence including hard copies and electronic system

• Arrange weekly Management Meeting and issue minutes if any

• Handle in the preparation of presentations and documents for meetings, as required

• Ensure all accounts are properly reconciled in bank accounts, VAT and withholding tax, Accounts Receivable, Accounts Payable, Reimbursement and petty cash including monthly invoices and receipts

• Responsible for filing tax report (PND1, PND3, PND53)

• Act as personal assistant to Managing Director and providing support as requested

• Keep updated records of company registration, tax certificates, shareholders list, agreements and all documents required by law

• Managing invoices and Tax receipts with clients and coordinate with Financial department from cooperate office

• Supporting all documents management for foreign employee’s visa, work permit and tax handling

 

Qualifications:

• 5 years minimum experience in an operational or administration role

• Experienced in basic accounting and finance

• Fluent in written and spoken Thai and English are essential

• Ability to communicate effectively

• Advance skills for Microsoft Office (Words, Excel, PowerPoint and Outlook)

 

Career Advancement:

• Operations Manager

• Business Unit Manager, Client Accounts Manager

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Salary & Package:

 

​Remuneration:

• An attractive package with performance incentives awaits the successful candidate, dependent upon experience